Product / Preventive Maintenance

Service every asset before it fails.

Set a service plan once, by run hours, kilometres or the calendar. Solmex shows what is due, due soon and overdue, with the tasks and parts for each service.

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Try the Business plan free for 14 days. No card needed.

Preventive Maintenance in Solmex on a phone: Overdue by 86 hours. 1,400 km to go. On schedule.
The Solmex preventive maintenance screen: services completed on time against services due, per machine, with the overdue ones listed first.
Preventive maintenance: what is due, what was done on time, and what is late.

Key points

  • Services follow the manufacturer's fixed milestone grid, not a countdown from the last service; a late service never shifts the next one.
  • The next due date is projected from each asset's own daily usage, not a flat calendar guess.
  • A completed service issues its parts from stock, saves the meter reading and generates a signed PDF automatically.

The problem

Services slip when the plan lives in a notebook.

Services are missed

The 500 hour service on a loader was due two weeks ago. Nobody checked the hour meter, and the machine failed on a busy shift.

Nobody knows what is due

Every morning someone works out which assets need a service by reading meters and old job sheets. It takes hours and still misses some.

Parts are not ready

The technician opens the machine and the filters for that interval are not in stock. The service waits another week.

How it works

A service plan that follows each asset's own meter.

Plan

Build a template once, reuse it

A template holds the service intervals, for example 250, 500 and 1,000 hours, each with its own task list and parts. Assign it to every asset of that kind in a few clicks.

  • Run hours, kilometres or calendar
  • Tasks and parts for each interval
  • Last services imported from Excel
Preventive Maintenance in Solmex on a phone: Services by hours, km or months. One template, 400 machines.
Track

See what is due before it is late

Services follow the manufacturer's schedule, so a late service never shifts the next one. Solmex projects a due date from each asset's own daily usage and lists overdue services first.

  • Due, due soon and overdue
  • Projected date from recent usage
  • Hours and kilometres judged separately
Preventive Maintenance in Solmex on a phone: Due soon, before it is late. The next 8 weeks.
Record

Log the service and close the loop

The technician ticks the checklist, records parts and fluids, and signs. Parts come out of stock, the meter reading is saved, and a completion report is generated as a PDF.

  • Checklist, parts and fluids per service
  • Parts issued from stock automatically
  • PDF report for every completed service
Preventive Maintenance in Solmex on a phone: On time or late, per service. Done against fell due.

Works together with

Asset ManagementOne record per asset, for life Work OrdersAssign, track and close the job Routine MaintenanceDaily greasing, cleaning, checks

Questions

Frequently asked questions

How does Solmex decide a service is due?
It follows the fixed schedule in your template, as a manufacturer does: 250, 500, 750 hours and so on. At each point the largest interval that fits is the one due, so at 1,000 hours it is the 1,000 hour service. A service done late does not push the next one back.
Can services be scheduled on kilometres or on dates instead of hours?
Yes. Each interval can be triggered by run hours, kilometres or the calendar. A vehicle with both an hour meter and an odometer is judged on each separately, so it can be fine on hours and overdue on kilometres. Assets with no meter use calendar intervals.
What about assets serviced before we started using Solmex?
Import each asset's last service date and meter reading, or enter past services one by one. Solmex continues the schedule from there instead of treating the asset as never serviced. It never guesses a missing reading, and it says so when one is needed.
Does a completed service produce a document?
Yes. Every logged service generates a PDF completion report with the technicians, checklist, parts and fluids, and it is filed on the asset. The meter reading taken at the service is also added to the asset's meter history, and any parts or oil recorded on the service are issued from stock.
Which plan includes preventive maintenance?
Preventive maintenance is part of the Growth plan and above. Every new account gets 14 days of the full Business plan, which includes it, so you can set up your templates and try them on real assets before you choose a plan.

Set up your first service plan this week.

Try the Business plan free for 14 days, with no card. After that, one user and up to 25 assets stay free for as long as you like.

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