Maintenance software for schools and campuses

Keep every classroom safe, warm and open.

Solmex keeps a signed record of every statutory check across your buildings, lets staff report faults by QR code, and plans boiler, lift and lab maintenance before term starts.

Start free Book a demo

Try the Business plan free for 14 days. No card needed.

A groundskeeper clears autumn leaves with a walk-behind blower on a campus lawn in front of a stone building.

What is at stake

A closed classroom or a cold building costs teaching time that is hard to win back.

41%

Of US school districts need HVAC updates in at least half of their schools

Source: US GAO, GAO-20-494 (2020)

$85 billion

Yearly shortfall in US school building funding

Source: 2021 State of Our Schools report

12% to 18%

Saved by preventive maintenance compared with running equipment until it fails

Source: US Department of Energy, O&M Best Practices Guide

Sound familiar?

Estates teams run on emails and binders.

Statutory records are hard to find

Fire alarm tests, lift inspections and water checks sit in binders across several buildings. When an inspector or the governors ask, someone spends days collecting them.

Staff reports get lost

A teacher emails about a broken radiator, another tells the caretaker in the corridor. Nobody knows which faults are open, and the same classroom waits for weeks.

The summer shutdown runs out

Boiler overhauls, lab repairs and sports hall work all wait for the holidays. Without a plan, the work starts late and the budget goes on emergencies instead.

How Solmex fixes it

One system for every building on site.

Prove

Every statutory check signed and stored

Fire alarm tests, emergency lighting, lab fume cupboards and sports equipment checks run from a phone. Each result carries a name, a time and a photo, and a failed item opens a job.

Checklists with photos and signatures
A failed check becomes a job
Signed PDF report for inspectors

See Inspections

Respond

Staff report faults in seconds

Teachers and office staff scan the QR code in the classroom and report the fault with a photo. The estates team sees every request in one list, with the room already on it.

Report by QR code, no account needed
Staff who only report are free
Every open fault in one list

See Work Requests

Plan

Plan holiday work before it arrives

Set service plans for boilers, lifts, air handling units and lab equipment by the calendar or run hours. Solmex shows what falls due in each holiday, so parts and contractors are booked in time.

Plans by date or run hours
Due and overdue work in one list
Parts listed on every service

See Preventive Maintenance

Your numbers

What is unplanned downtime costing you?

Move the sliders to match your operation. The starting values are typical for the sector, not a promise.

Critical assets (boilers, lifts, air handling, fire systems)

Hours of unplanned downtime per asset, per year

Cost of one hour of downtime on one asset

Unplanned downtime costs you about $0

Planned maintenance that avoids 30% of it is worth $0

An estimate from your own inputs. The 30% is set below published results on purpose: NIST found 44% less downtime at plants that invested more in preventive and predictive maintenance.

No risk to try

Start small. Keep your data. Leave any time.

Free to start, free to stay

Every account gets 14 days of the Business plan. After that, one user and up to 25 assets stay free with no time limit.

Anyone can report a problem

Operators, cleaners and tenants report faults by scanning a QR code. People who only report are free on every plan.

Your data stays yours

Export every record to Excel whenever you like, or take a full export of the whole account. Nothing is locked in.

Private and controlled

Your company's records are kept apart from every other customer's, every change is logged, and you decide who can see and do what.

Questions

Frequently asked questions

Does Solmex help with statutory compliance checks?

Yes. You build a checklist for each check, such as fire alarm tests, emergency lighting or water temperatures, and set how often it is due. Every result is stored against the building or asset with the person, the date and time, and photos, and you can print a signed PDF. Solmex keeps the records; certification stays with your approved contractors.

How do teachers report a problem?

Each classroom and each piece of equipment gets a QR label. Staff scan it with a phone, describe the problem and add a photo, without needing an account. The estates team triages the request into a job. People who only report problems are free on every plan, so every member of staff can use it.

Can we manage several schools or a whole campus?

Yes. Each school or campus is a location with its own buildings and rooms, all on one register. Open jobs, overdue checks and maintenance costs can be viewed for one building, one school or the whole trust. Parts used and contractor invoices are recorded against each asset, which helps when setting next year's budget.

How long does it take to get started?

Most schools start with their plant and statutory checks in a day or two. Import your asset list from Excel, set up the check schedules, and put QR labels in the classrooms. Every new account gets 14 days of the Business plan free, with no card needed.